1221 – Administrative officers

Administrative officers oversee and implement administrative procedures, establish work priorities, conduct analyses of administrative operations and co-ordinate acquisition of administrative services such as office space, supplies and security services. They are employed throughout the public and private sectors. Administrative officers who are supervisors are included in this unit group.

Profile

Index of titles

Example titles

• Access to information and privacy officer
• Access to information officer
• Administration analyst
• Administration officer
• Administration services co-ordinator
• Administrative analyst
• Administrative co-ordinator
• Administrative officer
• Administrative planning officer
• Administrative services co-ordinator
• Administrative services officer
• Administrative support officer
• Administrative technician
• Admissions officer – post-secondary educational institution
• Band administrator
• Bilingual services co-ordinator
• Budget analyst
• Business representative – club, lodge or society
• Business services officer
• Chief invigilator
• Civil emergency measures officer
• Claims officer
• Communications service co-ordinator
• Crown assets distribution officer
• Documentation and projects analyst
• Exam invigilator – post-secondary institution
• Exam proctor – post-secondary institution
• Exam supervisor – post-secondary institution
• Financial aid officer
• Financial assistance co-ordinator – college or university
• Financial assistance officer
• Forms management officer
• Freedom of information officer
• Immigrant investors program co-ordinator
• Implementation officer
• Lease administration supervisor
• Liaison officer
• Management planning officer
• Native band administrator
• Native reserve administrator
• Non-technical project manager
• Office administrative technician
• Office administrator
• Office automation administrator
• Office automation co-ordinator
• Office automation technician
• Office co-ordinator
• Office manager
• Office services co-ordinator
• Official languages co-ordinator
• Ombudsman officer
• Operating officer – administration
• Operational officer – administration
• Operations officer – administration
• Organization and productivity project manager
• Organization and productivity project officer
• Parking co-ordinator
• Planning officer
• Preliminary press planner
• Prepress planner – publishing
• Privacy officer
• Project administration officer
• Project manager – non-technical
• Public trustee
• Records analyst – access to information
• Regional services chief
• Relocation commissioner
• Reserve administrator
• Student aid officer
• Student assistance officer
• Surplus assets officer
• Technical assistant – office support
• Test administrator
• Testing co-ordinator
• Testing supervisor
• University admissions officer

Main duties

This group performs some or all of the following duties:

• Oversee and co-ordinate office administrative procedures and review, evaluate and implement new procedures
• Establish work priorities, delegate work to office support staff, and ensure deadlines are met and procedures are followed
• Carry out administrative activities associated with admissions to post-secondary educational institutions
• Administer policies and procedures related to the release of records in processing requests under government access to information and privacy legislation
• Co-ordinate and plan for office services, such as accommodation, relocations, equipment, supplies, forms, disposal of assets, parking, maintenance and security services
• Conduct analyses and oversee administrative operations related to budgeting, contracting and project planning and management processes
• Assist in preparation of operating budget and maintain inventory and budgetary controls
• Assemble data and prepare periodic and special reports, manuals and correspondence
• May supervise records management technicians and related staff.

Employment requirements

• Completion of secondary school is required.
• A university degree or college diploma in business or public administration may be required.
• Experience in a senior clerical or executive secretarial position related to office administration is usually required.
• Project management certification may be required by some employers.

Additional information

• Progression to administrative service management positions is possible with experience.

Exclusions

• Administrative services managers (in 0114 Other administrative services managers)
• Conference and event planners (1226)
• Executive assistants (1222)
• Property administrators (1224)